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Privacy Policy

About this Policy 

  1. This policy explains when and why we collect personal information about our Members (and prospective Members), how we use it and how we keep it secure and your rights in relation to it. 

  2. We may collect, use and store your personal data, as described in this Privacy Policy and as described when we collect data from you. 

  3. We reserve the right to amend this Privacy Policy from time to time without prior notice. You are advised to check our website or our Club noticeboard regularly for any amendments (such amendments will not apply retrospectively). 

  4. We will always comply with applicable UK Data Protection legislation including the Data Protection Act 2018 and the General Data Protection Regulation (GDPR) (together ‘the legislation’) when dealing with your personal data. Further details can be found at the website of the Information Commissioners Office ( For the purposes of the legislation, we will be the “data controller” of all personal data we hold about you. 


Who are we? 

  1. We are Oundle Boat Club. We can be contacted via    


 What information we collect and why:

How we protect your personal data 

  1. We will not transfer your personal data outside the European Economic Area without your consent. 

  2. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. 

  3. Please note, however, that where you are transmitting information to us over the internet, then given the internet is not a secure medium, we cannot guarantee the security of this information. 

  4. We will notify you promptly in the event of any breach of your personal data which might result in a high risk to your rights and freedoms. 


Who else has access to the information you provide us? 

  1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below. 

  2. We may pass your personal data to third parties such as British Canoeing who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. 


How long do we keep your information? 

  1. We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except for retaining your personal data in an archived form to be able to comply with future legal obligations, including but not limited to compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.  We will also retain your information to enable us to provide you with details of future events at the club which we feel may be of interest to you. 

  2. We securely destroy all financial information once we have used it and no longer need it. 


Your rights 

You have various rights under the legislation, including: 

  • access to your personal data 

  • being provided with information about how your personal data is processed 

  • having your personal data corrected 

  • having your personal data erased in certain circumstances 

  • objecting to or restricting how your personal data is processed 

  • having your personal data transferred to yourself or to another business in certain circumstances. 

  • If you wish for us to erase your data as outlined above, then please contact the membership secretary. 

  • If you have any concerns about how we process your personal data, or you have questions, comments or requests regarding our data processing practices, please contact the membership secretary. 

  • You also have the right to take any complaint about how we process your personal data to the Information Commissioners Office: 


Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Cheshire SK9 5AF 

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